Part-Time Marketing Project Coordinator

Location: Mendota Heights, MN
Work Arrangement: Hybrid
Schedule: 5.5 hours/day, Monday-Friday | 27.5 hours/week
Employment Type: Contract
Compensation: $20-$25/hour, depending on previous experience

Job Summary

Beacon Hill’s client is seeking a Part-Time Marketing Project Coordinator to support its Customer Marketing team and help keep creative and customer-facing marketing projects organized, on track, and moving forward.

This role will coordinate marketing initiatives that support the customer buying journey, from building initial brand awareness through evaluating products and services and ultimately making a purchase. The Project Coordinator will work closely with marketing, an in-house creative team, channel partners, and third-party agencies to manage projects ranging from multi-channel campaigns and sell sheets to video and website initiatives.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple projects at once. Previous experience with project management or workflow software such as Adobe Workfront or Wrike is strongly preferred.

Key Responsibilities

• Coordinate the flow of creative projects across marketing, creative teams, channel partners, and agency partners.
• Use established workflows to build project schedules based on deliverables, marketing channels, and deadlines.
• Confirm that projects have the appropriate resources and information needed to move forward successfully.
• Participate in marketing kickoff meetings to align project timelines and deliverables with creative brief objectives.
• Maintain project tasks, deadlines, assignments, and status updates within the project management/workflow system.
• Track active projects and team workloads, adjusting assignments and timelines in partnership with the Creative Services Manager and marketing team.
• Make sure creative teams and channel partners receive the assets, information, and requirements needed to complete their work.
• Provide clear project updates and proactively flag potential challenges involving deadlines, scheduling, or resource availability.
• Facilitate the weekly creative project pipeline meeting using project management reports and data.
• Keep channel partners and third-party agencies informed of upcoming work when information becomes available.
• Partner with designers and channel teams to confirm project requirements are understood and met.
• Build strong working relationships across Customer Marketing and channel teams to improve alignment around roadmaps, deliverables, and timelines.
• Approach project challenges with a solutions-focused mindset, escalating concerns and providing thoughtful recommendations when appropriate.
• Look for opportunities to improve efficiency and speed while maintaining the integrity of the creative process.
• Serve as one of the primary administrators for the team’s project management/workflow platform.

Qualifications

• Bachelor’s degree in Marketing, Advertising, Management, or a related field.
• Previous experience supporting a marketing and/or creative team preferred.
• Experience working with project management or workflow software, ideally Adobe Workfront and/or Wrike.
• Working knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to organize and manage multiple projects simultaneously in a fast-paced environment.
• Strong attention to detail with a reliable, organized, and results-oriented approach.
• Excellent communication and relationship-building skills.
• Collaborative team player who works effectively across multiple departments and external partners.
• Strong problem-solving skills with the ability to identify issues and recommend practical solutions.