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A Beacon Hill client in the accounting and advisory services industry, located in Freehold, NJ, is seeking an Office Administrator to join their team. This is a contract-to-hire opportunity offering a collaborative, small-firm environment with exposure to both individual and business clients. The role supports both administrative and accounting functions and plays a key part in maintaining smooth day-to-day office operations. Previous experience within a CPA firm environment will be a strong asset in this role.
Position Summary:
* Serve as the primary point of contact for clients, handling calls, emails, and in-office inquiries
* Manage scheduling, appointments, and calendar coordination for the team
* Assist with document preparation, organization, and filing (both digital and physical)
* Support onboarding of new clients, including gathering required documentation
* Coordinate tax season workflow, tracking deadlines and ensuring timely follow-up
* Assist accounting staff with administrative support related to tax and financial documents
* Maintain office supplies, vendor relationships, and general office organization
* Ensure accurate data entry and assist with maintaining internal systems and records
Technical Qualifications:
* 1-3+ years of administrative or office support experience, preferably within a CPA firm or professional services environment
* Strong organizational and multitasking skills with attention to detail
* Excellent verbal and written communication skills
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
* Experience working with document management or accounting systems
* Ability to manage multiple priorities in a fast-paced environment
* Professional demeanor with strong client service skills
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