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Location: Metuchen, NJ
Type: Contract-to-Hire
Position Summary
A Beacon Hill client in the commercial real estate and property management industry is seeking a Property Administrator to join their team in Metuchen, NJ. This is a contract-to-hire opportunity supporting multiple commercial and industrial properties. The ideal candidate will bring strong administrative and Accounts Payable experience, along with the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide administrative support to Property Managers
- Process, code, and track Accounts Payable invoices for manager approval
- Assist with lease administration, tenant communications, insurance documentation, and reporting
- Coordinate bid proposals, service contracts, and vendor documentation
- Maintain purchase orders, contracts, lease files, and certificates of insurance
- Monitor property maintenance work order systems and prepare status reports
- Process tenant bill-backs, expense reports, check requests, and payroll/timekeeping documentation
- Assist with monthly, quarterly, and annual reporting, including budget preparation activities
- Schedule meetings, coordinate special events, and manage general office administrative functions
- Maintain positive relationships with tenants, vendors, and internal stakeholders
Qualifications
Required
- Accounts Payable processing experience
- Experience coding, reviewing, and processing vendor invoices
- Strong Microsoft Office skills, including Excel, Word, and Outlook
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to effectively manage multiple priorities
- Ability to handle confidential information
Preferred
- Yardi experience
- Prior experience supporting commercial real estate or property management operations
This is an excellent opportunity to join a well-established organization within the commercial real estate industry and grow into a long-term position.
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