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Job Overview
Beacon Hill is partnering with a community-focused non-profit organization seeking an Administrative Assistant to support daily office operations, administrative processes, and program coordination. This individual will serve as a key point of contact for staff, clients, and visitors while helping ensure efficient office management, documentation compliance, facilities coordination, and scheduling support.
Key Responsibilities
- Provide professional and responsive customer service to clients, visitors, staff, and external partners.
- Coordinate communication and scheduling between providers, support staff, and clients.
- Maintain electronic records, calendars, databases, and other required tracking systems.
- Monitor and support the completion and organization of program-related documentation.
- Enter, track, and maintain data within internal and external reporting systems.
- Assist with the administration of surveys, assessments, and other program reporting requirements.
- Oversee office and facility-related requests, coordinating with appropriate internal departments and vendors.
- Serve as the primary liaison for technology-related office equipment and support requests.
- Manage office supply inventory and purchasing activities.
- Support the development, implementation, and maintenance of office procedures and administrative processes.
- Provide administrative support for healthcare-related services, including scheduling, documentation management, inventory tracking, and coordination of required materials.
- Assist with special projects and provide additional administrative support as needed.
Qualifications
- Bilingual in Spanish
- 2+ years of administrative or office management experience.
- Strong understanding of office operations and administrative procedures.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite, including Outlook and Excel.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Professional interpersonal skills and customer service orientation.
- Ability to read, write, and communicate effectively in English.
Preferred Qualifications
- Experience supporting healthcare, behavioral health, nonprofit, or social services programs.
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