Contract Executive Assistant

Contract Executive Assistant

Company: Beacon Hill’s client
Location: Maple Grove, MN | Full-time onsite
Schedule: Monday-Friday | Regular business hours
Employment Type: Contract
Compensation: $85,000-$95,000 annually, depending on previous experience

Position Overview

Beacon Hill’s client is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to senior leadership. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs, handles sensitive information with discretion, and can confidently balance multiple priorities.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings, and proactively resolve scheduling conflicts and changing priorities.
• Organize domestic and/or international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Prepare meeting materials, presentations, reports, correspondence, and other executive-level documentation.
• Coordinate internal and external meetings, ensuring logistics, materials, and necessary follow-up items are handled efficiently.
• Serve as a professional point of contact between executives, employees, clients, vendors, and other key stakeholders.
• Monitor incoming communications, prioritize requests, and help ensure time-sensitive matters receive appropriate attention.
• Process expense reports, invoices, and other administrative documentation accurately and within established timelines.
• Maintain confidential records and exercise sound judgment when working with sensitive business and personnel information.
• Track deadlines, commitments, and action items to help executives stay organized and prepared.
• Assist with special projects, events, and other administrative initiatives as business needs arise.

Qualifications

• Previous experience supporting executives or senior-level leadership in an Executive Assistant, Senior Administrative Assistant, or similar capacity, at least 3 years of experience.
• Strong calendar management, scheduling, and organizational skills.
• Excellent written and verbal communication skills with a polished, professional approach.
• Demonstrated ability to manage competing priorities and adjust quickly when schedules or business needs change.
• High level of discretion, professionalism, and attention to detail.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Comfortable working independently, taking initiative, and anticipating executive needs.