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Position Overview
We are seeking a detail-oriented Bookkeeper to manage day-to-day financial tasks, including billing, data entry, account reconciliation, and payroll processing. The ideal candidate is proactive, organized, and experienced with QuickBooks and Paychex Flex. This position plays a vital role in ensuring accurate financial operations and timely communication with internal teams and clients.
Key Responsibilities
Invoicing & Billing
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Prepare and send monthly invoices by the 15th of each month, confirming accuracy with team leaders before distribution.
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Prepare and process expense-based billing as needed.
Accounts Payable & Receivable
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Manage data entry in QuickBooks for both payables and receivables.
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Oversee accounts payable, utilizing online/auto-pay systems whenever possible.
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Monitor and follow up on incoming payments (checks, EFTs, credit card payments); ensure timely deposits and recordkeeping.
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Provide daily updates on payment receipts and bank account balances.
Credit Card & Bank Reconciliations
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Enter and reconcile credit card transactions in QuickBooks.
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Cross-reference credit card statements with online expense tracking platforms; process reimbursements where applicable.
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Conduct monthly reconciliations of all corporate bank accounts and petty cash accounts.
Payroll & Compensation
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Process bi-monthly payroll for approximately 100+ employees using Paychex Flex.
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Manage commission checks and employee reimbursements.
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Assist with payroll-related updates (e.g., 401(k) contribution changes).
Qualifications
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Proven experience in a bookkeeping or similar financial role.
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Proficient in QuickBooks and Paychex Flex.
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Strong knowledge of accounts payable/receivable, invoicing, payroll processing, and account reconciliation.
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High attention to detail with excellent organizational and communication skills.
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Ability to work independently and prioritize tasks in a fast-paced environment.
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Proficient with Microsoft Excel and Google Workspace
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