Collections Coordinator

Collections Coordinator

A well-established law firm is seeking a Collections Coordinator to support its finance team by managing attorney portfolios, monitoring outstanding receivables, and coordinating collection efforts with attorneys, clients, and internal departments.

Key Responsibilities

• Review assigned accounts receivable portfolios to ensure timely collection of outstanding balances
• Analyze aging reports, short-paid balances, e-billed invoices, and payment activity to identify collection issues and opportunities for resolution
• Partner with billing and collections teams to resolve billing discrepancies, payment concerns, and other client-related matters that may impact collections
• Manage e-billing functions, including appeals, accruals, budgets, and compliance with client-specific billing requirements
• Communicate regularly with attorneys and firm leadership regarding receivable status, collection efforts, and potential issues requiring attention
• Prepare reports, account updates, and other financial information as requested
• Assist with additional collections and accounting-related projects as needed

Qualifications

• Strong understanding of accounts receivable, billing, and collections processes
• Excellent written and verbal communication skills, with the ability to interact professionally with attorneys, partners, clients, and staff
• Strong analytical, organizational, and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced professional services environment
• Ability to handle sensitive and confidential information with discretion
• Proficiency in Microsoft Office, particularly Excel
• Experience with Elite 3E or other large-scale accounting systems preferred
• Bachelor’s degree in Accounting, Business, or a related field preferred
• Previous law firm experience required