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Position Overview
Beacon Hill is partnering with a real estate firm who is seeking an experienced Accounts Payable Specialist to support a short-term project within its accounting department. This role will focus on reconciling outstanding accounts payable activity, resolving aged vendor balances, reviewing historical transactions, and ensuring the accuracy of AP records across a portfolio of commercial real estate assets.
Responsibilities
- Review and reconcile outstanding accounts payable balances and aging reports.
- Research and resolve vendor statement discrepancies, unpaid invoices, and historical AP issues.
- Process invoice backlogs and ensure invoices are properly coded and approved.
- Verify invoice coding to the appropriate properties, departments, and GL accounts.
- Assist with vendor maintenance, including reviewing vendor records and supporting documentation.
- Reconcile vendor statements and follow up on outstanding items.
- Investigate duplicate payments, unapplied credits, and unmatched transactions.
- Support month-end close by ensuring AP balances are accurate and properly recorded.
- Organize and maintain AP documentation and audit support files.
- Identify process improvements and recommend best practices to strengthen AP controls.
Qualifications
- 3+ years of full-cycle Accounts Payable experience.
- Previous experience supporting real estate and/or property management is required.
- Strong account reconciliation and problem-solving skills.
- Ability to work independently and prioritize multiple projects.
- Strong attention to detail and organizational skills.
Preferred Qualifications
- Experience processing property-related invoices, CAM charges, utilities, maintenance, or construction/vendor payments.
- Experience working with multiple entities or property portfolios.
- Familiarity with real estate accounting systems such as Yardi, MRI, AppFolio, or similar ERP platforms.
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