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This is a 10‑month contract opportunity (with potential extension or conversion) supporting a confidential, commercial‑stage biopharmaceutical company. The role is a Contracts Coordinator supporting U.S. Brand Marketing within Ophthalmology, working 40 hours per week, onsite in Waltham, MA, at a pay rate of up to $35/hour. This position partners closely with Marketing, Procurement, Legal, and Finance to manage purchase orders, contracts, and vendor workflows in a fast‑paced marketing environment.
Job Responsibilities
- Create, review, and process purchase orders for marketing programs, agencies, events, and promotional activities
- Track PO status, spend, invoicing, and payment activity; serve as a point of contact for marketing vendors
- Support ECP and Speaker Bureau contracting, documentation, tracking, and payment reconciliation
- Manage intake, routing, execution, and tracking of MSAs, SOWs, amendments, and marketing consulting agreements
- Maintain contract records, version control, and renewal timelines
- Facilitate onboarding of marketing vendors and ensure required compliance documentation is collected
- Build and maintain trackers, dashboards, and logs for marketing contracts and spend
- Communicate clearly with cross‑functional partners on timelines, approvals, and workflow status
Candidate Qualifications
- 2+ years of experience in procurement, contracting, marketing operations, or administrative coordination
- Experience processing purchase orders or contracts in a corporate environment
- Highly organized with strong attention to detail and ability to manage high‑volume workflows
- Strong written and verbal communication skills
- Proficiency with Microsoft Office and procurement or contract management systems
- Experience supporting marketing teams or vendors preferred
- Biotech, pharmaceutical, or life sciences experience a plus
- Familiarity with tools such as Coupa, Ariba, SAP, or DocuSign preferred
Qualified and interested candidates are encouraged to apply today for immediate consideration.
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