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Our client, a leading life sciences company in Waltham, MA, is seeking a Legal Systems Specialist to provide support to the legal team. This 12 – month contract role requires onsite presence two days per week, with standard hours of 9:00 AM to 5:00 PM and offers $28-$32/hr. The ideal candidate will be highly detail‑oriented, tech‑savvy, and can thrive in a fast‑paced environment.
Essential Duties:
- Manage the processing of high volume of agreements and other requests for legal support, from initial intake through execution.
- Maintain the organization, storage, and retrieval of all fully executed agreements, including data entry into Apellis’ contract management system, Agiloft.
- Triage requests and communicate effectively with internal clients regarding process and timelines.
- Support the legal team with other initiatives and projects to ensure timely completion.
- Assist in the updating of legal team processes, procedures, and forms to enhance team efficiency, effectiveness, and service.
- Assist legal team leads with reports or metrics as requested.
- Prepare documents for execution, including formatting, combining documents and adding Exhibits.
- Assist with Purchase Order creation and updating as needed using SAP.
- Create, submit and track monthly expense reports using Concur.
- Perform additional duties as requested.
Requirements:
- Associate degree preferred;
- 2-3 years of professional work experience required.
- High level of initiative and resourcefulness, with a proactive approach to recognizing needs and anticipating issues.
- Demonstrated experience as a team player with sound judgment.
- Excellent written and oral communication and interpersonal skills, including the ability to communicate concisely and clearly with a variety of audiences.
- Technology-savvy: skilled in all Microsoft Office applications; experience with e-signature platforms (such as DocuSign/Adobe Sign);
- Strong familiarity with contract management and/or project management software systems (such as Smartsheet), experience with Agiloft a plus;
- Ability to pay close attention to detail to ensure highest quality work product.
- Ability to prioritize, work efficiently, complete tasks on time, and show adaptability as workloads and priorities fluctuate in a fast-paced environment.
