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The Office Coordinator position is a visible and vital role at Beacon Hill Solutions Group. You will be the first impression for clients, visitors, and guests in person and on the phone. Our goal is to provide our clients and candidates with the highest level of professional, high-quality service.
The Office Coordinator position is to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.
- Manage communications for your office.
- Manage travel requests.
- Answer calls and direct as needed.
- Greet candidates, clients, and visitors to the office.
- Monitor voicemails.
- Manage daily candidate flow, interview rooms, and client meetings.
- Manage conference room calendars.
- Maintain appearance of lobby area including reception desk, interview rooms, conference room, and supply closet.
- Order supplies for all offices and manage ordering platforms.
- Order business cards for all new and current employees.
- Participate in monthly team wide credit card accounting reconciliation procedures.
- Ensure kitchens and supply closets are stocked and tidy.
- Communicate with selected vendors about orders in a professional and prompt manner.
- Manage internal engagements and milestone achievements from planning to execution.
- Aid with purchasing and procurement.
- Convert PDFs and format resumes.
- Manage shipping and courier requests.
- Provide efficiency in workflows.
- Engage seamlessly with various leaders and departments in the office.
- Complete ad hoc projects
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