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A highly regarded and growing investment-focused organization located in Beverly, MA is seeking an experienced Temporary Executive Assistant to provide high-level support to a senior executive. This is a temporary opportunity covering a maternity leave, offering exposure to a fast-paced, high-performance environment supporting both business and personal administrative functions.
Title: Executive Assistant (Temporary – Maternity Leave Coverage)
Location: Beverly, MA (Hybrid – 3 days onsite)
Travel: Occasional travel (1-2x/month) to Washington, DC
Schedule: Monday-Friday, 8:30 AM – 5:00 PM (onsite by 9:00 AM)
Duration: June through March 2027
Pay: up to $45/hour based on previous experience
Key Responsibilities
- Act as a strategic gatekeeper, managing complex calendars, communications, and shifting priorities across professional and personal commitments
- Proactively prepare executive for meetings by coordinating logistics, materials, and schedules to ensure seamless execution
- Oversee administrative workflows including project tracking, stakeholder communication, and coordination of meetings, events, and special initiatives
- Draft and manage correspondence on behalf of the executive with a high degree of professionalism and sound judgment
- Partner closely with internal leadership and external stakeholders to help drive key initiatives forward
- Coordinate logistics and materials for quarterly Board of Directors meetings
- Travel as needed to support board meetings and key in-person engagements
- Maintain organized tracking systems for priorities, deliverables, timelines, and follow-ups
- Ensure timely follow-up on action items, maintaining efficiency and accountability across workstreams
Qualifications
- 3-5+ years of executive assistant experience supporting senior leadership (C-level preferred)
- Proven ability to operate effectively in a fast-paced, high-demand environment
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills
- Professional presence with strong interpersonal skills
- High level of discretion and ability to handle confidential information
- Proactive, solutions-oriented mindset with strong attention to detail
- Flexibility to support time-sensitive needs outside of standard business hours as needed
- Proficient in Google Workspace, Microsoft Office, and Apple-based systems
- Valid driver’s license and passport required
- Bachelor’s degree preferred
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