To Apply for this Job Click Here
Office Coordinator
About the Role
Are you confident, organized, and ready to be the go-to person who keeps everything running smoothly? We are a growing personal injury law firm seeking a full-time Office Coordinator to support daily operations and serve as the primary contact for staff needs across all our locations. This is a hands-on, catch-all role where attention to detail, quick thinking, and a can-do attitude are key. Working closely under our Office Manager, you’ll ensure the office runs like a well-oiled machine.
Key Responsibilities
-
Act as the primary point of contact for operational issues, resolving them quickly and effectively
-
Provide backup front desk coverage (phones, greeting clients, reception duties)
-
Maintain a clean, organized, and well-stocked office environment
-
Manage vendor relationships and coordinate building services, IT support, and equipment maintenance
-
Schedule and coordinate staff lunches and events
-
Support new hire onboarding, including workspace setup, procedural training, and maintaining staff records/schedules
-
Run essential errands and assist with general administrative tasks as needed
-
Collaborate with leadership and staff to ensure smooth day-to-day operations
-
Always treat clients, staff, and vendors with professionalism, warmth, and respect
Qualifications
-
Previous office or administrative experience required
-
Proficiency in Microsoft Office; ability to learn new systems quickly (Filevine and Lead Docket experience preferred)
-
Excellent communication skills (verbal and written) with strong attention to detail
-
Highly organized with the ability to multitask and prioritize effectively
-
Confident, quick-thinking, and proactive problem solver
-
Strong interpersonal skills with the ability to work both independently and as part of a team
-
Professionalism and discretion when handling confidential information
-
Valid driver’s license and reliable transportation required
-
Bilingual skills are a huge plus, but not required
A1346967CLT_1756989398