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Administrative Assistant / Front Desk Coordinator (Temp-to-Hire)
Location: Charlotte, NC
Schedule: Full-time
- Preferred: 4 days per week, 9-hour shifts, with a 4-hour Fridays
- Option available: Standard 8:00 AM-5:00 PM, Monday-Friday
- Office coverage includes several team members on-site five days per week
About the Company
This is a well-established engineering firm with approximately 66 employees in the Charlotte office, supporting projects across water/wastewater, aviation, civil, energy, survey, and construction. The largest practices are water/wastewater and aviation. The office environment is collaborative, personable, and employee-focused.
Position Overview
The Charlotte office is seeking an Administrative Assistant / Front Desk Coordinator to support daily office operations and serve as a key point of contact for employees, vendors, and visitors. This role is ideal for a detail-oriented, self-motivated administrative professional who enjoys a variety of responsibilities and works well in a fast-paced, team-oriented environment.
The company prefers a temp-to-hire approach and is looking for someone interested in long-term employment.
Key Responsibilities
- Serve as front desk and primary phone contact; greet visitors and manage incoming calls
- Coordinate team lunch-and-learns and internal office events
- Work with vendors and service providers
- Book and manage conference rooms
- Manage the company fleet system, including:
- Vehicle check-in/check-out
- Maintenance tracking
- Mileage logging
- Provide general administrative and office support as needed
Qualifications & Experience
- 2-5 years minimum of administrative or office support experience
- Strong communication and interpersonal skills
- Detail-oriented with excellent organizational skills
- Self-starter who works independently and requires minimal supervision
- Professional, positive personality with a collaborative mindset
- Comfortable in an “entrepreneurial” environment rather than highly structured, hands-on management
Technical Skills
- Microsoft Teams
- Microsoft Office (Word, Excel, Outlook)
- Experience with internal HR or office management software preferred
- Willingness and ability to learn fleet management software
Work Environment
The Charlotte office culture is friendly and approachable. Leadership is known for being supportive, engaging, and genuinely invested in employee success. The team values collaboration, communication, and long-term growth.
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