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Our client, a very busy Principal of a Family Office, is seeking to hire a TTP Personal Assistant. This role is based in Palm Beach, Florida, but requires travel to NJ and the Hamptons as needed (particularly in summertime). In office hours can range depending on the day, mostly between 9am – 6pm, however full 24/7 availability is required. This role will work one weekend per month (no more than 5 days on-site per week). The ideal candidate has proven experience in a fast-paced, high demanding role, and can communicate quickly and efficiently via text and email.
Responsibilities:
- Special Projects and Project Management
- Packing and unpacking
- Receiving and shipping packages
- Handling returns
- Maintaining checklists and inventory on Excel spreadsheets
- Organization
- Copying, filing, scanning and general clerical duties
- Calendar/contact maintenance
- Shopping and errands
- General organization of day-to-day activities
- Travel arrangements
- Assist in event planning
- Research: ability to be resourceful and track down information/unique items
- Knowledge of the Palm Beach area of Florida
Experience:
- College educated preferred
- Minimum of 1 year experience as a personal assistant or work in another fast-paced, demanding environment
- Excellent communication skills
- Exceptional organizational and multi-tasking skills. Strong follow-up skills and attention to detail.
- Ability to remain calm and composed during demanding periods – “thick skinned” personality with a real sense of urgency
- Proactive, motivated and “can do” attitude
- Creative. Ability to problem solve.
- Willingness to go above and beyond
- Committed, mature and hard-working
- Comfortable working in a home office that includes children
- Schedule M-F, some weekends, available on email/ phone 24/7
- Valid driver’s License
Compensation/Benefits:
- 130K Base DOE + Discretionary Bonus + Fully Paid Medical/Dental Benefits + Lunch
A1389791NY-Temp_1773683130