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Private Holding Company located in Meatpacking District, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to support the Head of Client Services. This position will work with the Client Services team and provide some ad-hoc administrative support to the Finance team. This role is requiring 5 days a week onsite from 8am-6pm, and availability after-hours and some weekends is required. This is an excellent opportunity to apply and enhance your EA and project management skillset and join a firm that is in growth mode!
Responsibilities:
- Provide calendar management of internal and external meetings for Head of Client Services
- Regularly interface with high-profile professionals, communicate on behalf of the Client Services team to clients, investors, partners, board members, and team managers
- Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed
- Coordinate business travel logistics, creating itineraries and making travel arrangements
- Manage large-scale vendor projects and other ad-hoc projects upon requests
- Manage expense reports and vendor invoices as needed
Qualifications:
- 3+ years of experience supporting senior level executives preferably in the Finance/Investment industry
- Experience in a fast-paced environment supporting a C-level executive a plus
- Quick and agile thinker / learner able to function well in a fast-paced, high intensity, and rapidly evolving environment
- Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
- Ability to react with appropriate levels of urgency to situations that require quick turnaround or response
- Flexible and resilient with an eagerness to learn, receptive to constructive feedback
- Detail oriented with excellent time management and organizational skills
- High level of integrity, discretion, professionalism, and confidentiality
- Ability to anticipate the needs of the executive, the team, and the company
- Tech-savvy and resourceful
- Proactive, positive, energetic personality with a can-do attitude
- Excellent written and verbal skills
- Advanced knowledge of Microsoft Office Suite, including proficiency in Excel
Compensation/Benefits:
- 90-105K DOE + Discretionary Bonus
- Medical, dental, and vision 100% covered (free)
- 401K match 3% regardless of contribution
- Eligibility for profit sharing
- Unlimited vacation days
A1392086NY-Temp_1755789309