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Our client, a property management company located in Boston, MA, is seeking a Tenant Coordinator to join their team on a temporary to hire basis. The schedule for this role is 8:30am to 5:30pm and is compensating $24-$25 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Responsibilities:
- Act as first point of contact for management office and answer all calls coming into the main line.
- Provide direct administrative support including ordering supplies, maintaining files, producing and distributing forms, etc.
- Oversee and calculate all tenant billings including utilities, work orders, purchases, and misc. service requests
- Prepare and review monthly rent statements for accuracy
- Communicate with building tenants regarding requests, and staff to resolve issues
- Maintain online work order and visitor entry software
- Coordinate tenant move-ins and move-outs, including loading dock and freight reservations
- Maintain proper documentation for Certificates of Insurance for both tenants and vendors
- Assist with scheduling and contracting vendor work throughout the building and accurately communicating impact to tenants
- Support building events, tenant events and outside user group events; room setups, ordering catering and coordinating vendors and event details, etc.
- Support regular community programming which may fall outside of normal business hours
- Conduct facility inspections within property
Qualifications:
- Bachelors Degree in related field
- 2 plus years in commercial real estate/property management preferred
- Excellent written and oral communication skills
- Ability to use discretion and a high level of professionalism
- Critical thinking
- Accustomed to high-pressured environments
- Customer service oriented
- Must be able to multi-task and prioritize duties
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