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Our client is looking for a long-term Events Management Temp to join their Events Team! The Events team services all offices and businesses globally at the firm. The team ensures that every conference and event demonstrates the highest level of quality, cost efficiency and control, while liaising with each business unit and host(s) as a strategic partnership. The team offers creative ideas and excellent execution while leveraging global supplier relationships and the firm’s overall purchasing power. Our client is seeking a consultant to join the team in their New York office ASAP (as soon as they can find the right candidate) for an estimated contract of 6 months. The candidate they are seeking will partner on and lead events across North America, work directly with business lines, and report directly a Senior Vice President of Events based in New York. This role is fully onsite, Monday thru Friday. The hours are 9am-5pm + OT as needed for events. Hourly pay rate is up to $50/hr DOE.
Responsibilities would include, but are not limited to the following:
- On-site execution and staffing – providing oversight and team leadership for onsite staff
- Venue selection and management – providing knowledgeable, creative venue ideas
- Maintaining good long-term relationships with hotels, restaurants, venues and suppliers
- Contract negotiations and managing vendor service levels
- Financial Controls – responsibility for building an accurate and thorough budget and adherence to the budget throughout the planning process.
- Ensuring that cost avoidance/saving measures are identified.
- Branding, content and presentation collaboration – understanding, applying and promoting internal client’s vision by working with internal marketing teams to provide direction on branded merchandise, agenda building, and speaker suggestions
- Collaborate with Business Unit leads to develop and execute the firm’s strategic plans and initiatives at events while ensuring alignments with goals
- Involvement with full production process, audio visual requirements and set-up for multi-day programs
- Event closing – providing client with reconciled budget, scheduling post conference debrief / surveys and generating initial and final feedback for potential rescheduling
- Data Management, Reporting & Analysis – Generating reports and managing changes for registration, conference activities and seating arrangements for meal functions
- Represent the company at industry events, conferences, and meetings, enhancing the company’s reputation and network.
Qualifications: Our client seeks to hire an individual who works well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors. The successful candidate must have:
- A minimum of 4+ year’s experience in event management, specifically in New York City, in a fast-paced corporate organization
- Individuals who are highly motivated, intelligent, and have demonstrated excellence in prior endeavors
- Ability to work independently, as well as part of a global team, and take initiative within the office on daily event assignments and special projects.
- Personal integrity, initiative and leadership qualities and ability to work in an environment that demands excellence and efficiency
- Strong event management skills within the Financial Services sector with the ability to adapt style as the situation requires
- Strong negotiating skills
- Strong venue and vendor knowledge
- Strong customer service mentality
- Ability to manage multiple events and initiatives concurrently and prioritize effectively
- Proactive and responsive
- Highly detail oriented
- Strong analytical skills, financial reporting background plus strong excel skills
- Relevant industry knowledge up-to-date with market changes
- In depth and hands on experience in CVENT software
- Strong communication skills with proven ability to build and maintain business relationships across all professional levels both internal and external
- BS/BA Degree required; hospitality concentration preferred but not required
A1405963NY-Temp_1743528150