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Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination.
Responsibilities:
Front-Facing Duties:
- Greet and welcome visitors, clients, and employees with friendly and professional demeanor.
- Answer phone calls, direct inquiries, and provide basic information about the company.
- Manage guest building registration and meeting room bookings.
Administrative Tasks:
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist with data entry, filing, and other administrative tasks.
- Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting.
Back-of-House Coordination:
- Stock and organize kitchenettes, break rooms, gym, and common areas.
- Maintain office supplies inventory, order replacements as needed and organize supply storage areas.
- Ensure cleanliness and tidiness in kitchen and office spaces.
- Coordinate with facilities management for repairs and maintenance.
Qualifications:
- Exceptional motivation and attention to detail.
- Computer skills; proficiency with Microsoft Suite.
- Basic knowledge of office equipment and technology.
- Ability to thrive in a fast-paced environment.
- Excellent organizational skills, flexible and able to multi-task and prioritize.
- Ability to work effectively both independently and as a team.
- Excellent interpersonal and communication skills
- Positive attitude and good teamwork skills.
- No task too small mentality.
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