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Our client, a registered investment advisor, is seeking a Senior Administrative Assistant to support four Portfolio Managers in NYC. The hours are 9am-5:30pm with ability to look at emails after hours. They are on a hybrid schedule of three days in office and two days remote. This is a great chance to be at the center of a high-powered investment firm, where sharp minds, sleek offices, and serious opportunity come together to create a dynamic, fast-moving environment.
Responsibilities:
- Provide general administrative support, including answering phones, screening calls, and handling correspondence
- Manage Outlook Calendar, schedule meetings, and coordinate travel itineraries (domestic & international)
- Prepare materials for meetings, assist with marketing materials (pitch books, RFPs, presentations), and enter data into ICE (client reporting system)
- Submit and manage expense reimbursements through Concur
- Assist with special ad-hoc projects as needed
Qualifications:
- 7-10+ years in an administrative assistant role in financial services
- Excellent organizational skills and great attention to detail
- Experience in Microsoft Office and Concur
Compensation/Benefits:
- Up to $125K base plus bonus and paid overtime
- 100% covered for employee and dependents for healthcare
- Small contribution for employee on vision and dental
- FSA, education reimbursement, technology stiped
- Fertility benefits, adoption benefits, parental leave
- Generous PTO
- Plus more perks
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