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Our client, an Asset Management and Commercial Real Estate Services company, is seeking a Temporary to Permanent Receptionist to support their NYC office. Hours are 9am-5/5:30pm with a degree of flexibility as needed and requires 5 days in office. They are looking for someone to start ASAP.
Responsibilities:
- Perform Receptionist duties:
- Maintain accurate company directory and phone lists for NYC office.
- Coordinate visitor access to the building.
- Maintain conference room schedule.
- Oversee/Manage vendors, i.e. supplies, equipment, shipping, travel, expense, etc.
- User setup and termination.
- Invoice processing: Review vendor invoices for accuracy and indicate which departments and/or companies should to be charged.
- Coordinate and direct administrative support functions of the office which includes maintaining appropriate inventory.
- Oversee/Manage facilities and maintenance requests. Act as liaison with Building Management, including scheduling of repairs and vendor coordination.
- Act as liaison with the Human Resources Department with respect to new hires, employee benefits, hiring temporary help and the termination process.
- Assist with travel arrangements and expense reports.
- Assist with corporate events utilizing CVent.
- Update organization charts monthly and distribute.
- Produce monthly travel reports and distribute.
- Order company stationery, envelopes, labels and business cards.
- Work on special projects as needed.
Qualifications:
- Knowledge: Word, Excel, Outlook, PowerPoint, Visio
- Skills: Organized, detail oriented, self-motivated, strong time management skills and ability to multi-task
- Experience: College degree preferred, 1-3 years office or administrative work
- Must be able to lift 15 lbs.
Compensation/Benefits:
- $55-60K + bonus eligible + OT eligible
A1415040NY-Temp_1745246946