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Our client, a top global private equity company, is seeking an Executive Assistant to support the Chief Information Officer and team in their NYC office. The hours are 8:30am-5:30pm (flex to be accessible after hours) and this role is five days in the office.
Responsibilities:
- Monitor dynamic calendars and a high volume of calls and emails; schedule and coordinate complex internal and external meetings, ensuring logistics, materials, and hospitality needs are met with professionalism
- Arrange complex domestic and international travel through the firm’s agency, create detailed itineraries, and prepare timely, accurate expense reports in accordance with company policy
- Draft, proof, and finalize various forms of communication; review and prioritize incoming mail and emails, responding independently when appropriate or per executive direction
- Track executive meetings and follow-ups using proprietary CRM systems; manage recurring and ad hoc projects including database maintenance, research, and creation of information packages
- Serve as a key liaison to internal teams, portfolio organizations, and external guests; maintain discretion with confidential matters, contribute to a collaborative culture, and provide general support to executives and visitors as needed
Qualifications:
- Bachelor’s Degree preferred
- 10+ years of EA experience supporting an internal technology team
- Excellent attention to detail
- Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Experience with Amex Travel and Concur strongly preferred
Compensation/Benefits:
- Up to $140K base depending on experience + overtime + bonus
- Medical, dental and vision plans with low employee contribution
- Free breakfast, lunch, coffee, and snacks daily – full access to company cafe
- Health savings account and commuter benefits
- 401K with match
- Fitness reimbursement
- Fertility benefit, adoption benefit, additional benefits for family planning and new families
- Pet insurance
- Back up childcare benefit
- Vacation is on an accrual basis, 8 sick days, 2 personal days
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