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Our client, a real estate investment management company based in Midtown, NYC is seeking a Temp Office Manager/EA to join the team. The schedule is Monday – Friday onsite (occasional remote day), 8:30am-6:30pm. The position starts end of May through July 2025 with potential to extend.
Responsibilities:
- The primary role of the Temp Office Manager is to provide office and executive level support to the team and Co-President in New York City. The individual in this position must exercise discretion and independent judgment while operating with minimal oversight or direction in significant matters related to Firm operations.
- Meet and greet visitors including the firm’s investors
- Maintain calendars of events and appointments for designated senior executives by scheduling calls, appointments, and meetings; securing meeting space and meeting facilities/catering; and resolving any scheduling conflicts to ensure effective use of time and resources.
- Anticipate the needs of designated senior executives with minimal direction or oversight.
- Review and analyze various requests and inquiries and respond as appropriate, ensuring all relevant messages are communicated to the designated senior executives in a timely manner.
- Handle travel plans, itineraries, and agendas for designated senior executives by interfacing directly with airlines, hotels, car service, etc.; resolving any travel-related conflicts or schedule changes; and completing and submitting related expense reports in a timely fashion.
- Coordination of other colleagues in the Los Angeles, Atlanta, and Chevy Chase offices to attend meetings and conferences with New York team as needed.
- Order office supplies and lunch for the office.
- Work closely with building management/ landlord.
- Answer calls, communicate messages, and coordinate correspondence in a timely manner.
- Coordinating and overseeing various vendors, including IT services, maintenance, and cleaning services
- Overseeing all front office activities (i.e. the reception area)
- Managing office and workstation moves
Requirements:
- Bachelor’s Degree preferred
- Prior related administrative experience supporting an office and executive(s) in a corporate setting.
- Industry experience preferred but not required.
- Experience with Concur a plus
- Advanced experience using the Microsoft Office suite for a wide range of purposes.
- Outstanding verbal and written communication skills.
- Excellent organization skills and attention to detail.
- Proven ability to work effectively in a fast-paced environment by multitasking, balancing priorities, meeting deadlines, anticipating issues/problems, and performing with a high level of accuracy and attention to detail.
- An entrepreneurial approach to task management.
Pay:
- $35-$40/hour depending on experience
A1418743NY-Temp_1748440939