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Our client, a consulting firm located in Boston, is seeking an Administrative Assistant to join their team for 4-6+ months. The hours for this role are 8am to 5pm and it is compensating up to $28 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Responsibilities:
- Screen calls, interact with vendors and clients, and manage email correspondence
- Provide scheduling support to multiple individuals (appointment, calendar, and meeting management)
- Complete administrative processes, including expense reports
- Prepare domestic and international travel logistics, including itineraries, visas, etc.
- Coordinate internal and external meetings/activities, such as facility reservation and set-up, hotel accommodations, and catering
- Prepare and organize documents and support materials for client proposals and presentations
- Address problems and troubleshoot with internal and external stakeholders
- Handle special projects with demanding deadlines
- Assist with front desk reception back-up as needed (answering phones, greeting visitors, handling deliveries)
Qualifications:
- High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred
- At least 3 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment
- Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable
- Strong oral and written communication skills
- Professional demeanor with ability to exercise good judgment and discretion
- Attention to detail, dependability/punctuality
- Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines with a sense of urgency
- Experience working both independently and with a team in a demanding environment
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