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Our client, a global private markets investment firm, seeks a Temp to Perm Office Assistant to provide general administrative and facilities support. Hours are 8am to 5pm with a 1-hour lunch; this is an onsite role 5 days/week.
Responsibilities:
- Assist with the day-to-day operations of the New York Office, ensuring a safe, productive, and professional work environment.
- Act as a backup for general reception activity, including answering telephones, scheduling, building security, and directing clients and visitors, and any other reception needs.
- Assist the Office Manager with catering for conference room meeting setup/cleanup as needed
- Assist with replenishing inventory in pantry cabinets and refrigerators regularly throughout the day
- Replenish supplies at copy stations as needed
- Maintain copier/printer machines including repairs, ink and replenish with paper as needed
- Maintain coffee machines including cleaning, descaling, repairs and coffee supply
- Report any additional inventory needed for the copier room, pantries, coffee bars and cleaning supplies to the Office Manager and assist with ordering when directed.
- Maintain health and safety protocol and regulations incompliance with NYS law
- Work with Office Manager and Receptionist on New Hire Onboarding/Offboarding duties
- Copy/mail room duties
- Collaborate with Office Manager on any office maintenance including repairs, cleanings, plants/flowers and general aesthetics
- Assist Office Manager with any special event planning/execution
- Other duties as assigned by Office Manager
Requirements:
- Proven working experience in similar roles in a professional services or hospitality environment for a minimum of 1 year
- Ability to be resourceful and proactive in dealing with issues that may arise
- Proficient with Microsoft Office Suite
- Upbeat, positive, extremely professional and welcoming
- Ability to organize, multitask, prioritize and work under pressure
Compensation/Benefits:
- Hourly rate: $28/hr
- Permanent salary: 62.4K base plus paid OT and bonus
- Medical, dental, vision100% paid
- Vacation time, FSA
- 401K with contribution
- Fertility benefits, commuter benefits, FSA
A1419821NY-Temp_1748970242