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Our client, an asset management firm, is seeking an Executive Assistant in New York, NY. The hours are 8:30am-5:30pm with flexibility to keep an eye on things after hours. The schedule is hybrid in-office Monday through Wednesday, remote Thursday and Friday, with flexibility to come in as needed.
Responsibilities:
* Provide executive support to 4-5 Managing Directors, with light additional support to a broader team (~12 people total)
* Coordinate intensive calendar scheduling and meeting logistics across time zones
* Manage international and domestic travel arrangements, including visas, translators, and car services
* Submit and track expense reports in coordination with offshore expense support team
* Make restaurant reservations and coordinate occasional personal tasks or travel
* Assist with logistics for team meetings and business dinners
* Liaise with other administrative staff and provide coverage as needed
* Contribute to a collaborative, team-oriented administrative group
Qualifications:
* Bachelor’s degree required
* 7-10+ years of experience as an Executive Assistant, ideally within financial services
* High level of attention to detail and ability to manage shifting priorities
* Excellent judgment, time management, and communication skills
* Experience coordinating complex international travel and high-touch executive support
Compensation/Benefits:
* Up to $140,000 plus bonus
* Strong medical, dental, and vision coverage
- 401(k) with competitive match
- Free lunch, snacks, and beverages in office
* Monthly membership to gym building
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