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Our client, a leading non-profit organization, is seeking a Temporary Administrative Coordinator to join their team. This role will last for ~1 month, with the potential to extend as needed and requires this person to be on site 5 days a week from 8:30am-4:30pm. The role pays up to $24/hr and is a great opportunity for someone that has a passion for mission driven work.
Essential Duties and Responsibilities:
- Liaise between kitchen and drivers to ensure deliveries go out completed and on time
- Communicate with customers to relay any delays or delivery issues
- Print out orders and labels for kitchen
- Assist when needed with packing up orders
- Gather supplies needed for staffed catering events
- Enter and receive invoices into Accounts Payable system
- Order supplies for office and kitchen
- Maintain office organization
- Create monthly orders for standing customers
- Conduct research into potential new customers and assist in outreach
- Track receivables, communicating with clients to facilitate payments
- Receive and process credit card payments
- Reconcile invoices and payments with finance department
- Format menus, flyers, and promotional materials
- Provide back up for Senior Events Manager and Director of Events for processing orders
- Work with the Executive Assistant to facilitate New Hires and HR status changes
- Work staffed events as needed
- Create materials for meetings with executives of Project Renewal
- Maintain social media presence with regular posts on Facebook & Instagram
Qualifications:
- Bachelor’s degree or equivalent experience
- 3+ years of administrative experience
- 2+ years of food services and/or catering experience
- Superb organizational skills and strong administrative background
- Highly reliable, detail-oriented, and resourceful team player
- Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment
- Initiative to take on assignments with minimal supervision
- Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), Quickbooks, and social media
- Knowledge of POS (Toast) and expense tracking software (XtraChef) a plus
- Strong sales and communication skills – verbal and written
- Strong knowledge of and skills in social media
- Ability to work with team members and coordinate between teams
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