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Our client, a mission-driven nonprofit, is looking to hire an Administrative Coordinator to support their dynamic operations team. The role requires a commitment to working on-site four to five days per week, near a commercial kitchen. Standard hours are 8:30am to 4:30/5:00pm, with occasional flexibility required around major holidays.
Responsibilities:
* Coordinate between the kitchen staff and delivery drivers to ensure accurate and timely order fulfillment
* Serve as the point of contact for clients regarding delivery updates and issues
* Prepare printed order sheets and labels for kitchen production
* Assist with packing orders during high-volume periods
* Organize supplies for catered events with staffing needs
* Input and manage invoices in the Accounts Payable system
* Maintain inventory and order supplies for both kitchen and office operations
* Generate and manage recurring monthly orders for longstanding clients
* Support new business outreach through research and preliminary communication
* Monitor outstanding balances and follow up with clients to ensure timely payment
* Process incoming credit card transactions
* Reconcile payment records with internal finance team
* Design and format promotional materials such as menus and flyers
* Provide administrative support to the Senior Events Manager and Director of Events, especially during order processing
* Collaborate with the Executive Assistant on onboarding tasks and personnel updates
* Participate in event staffing when needed
* Prepare documents and visual materials for meetings with leadership and external stakeholders
* Manage content for social media platforms, including regular posts on Facebook and Instagram
Qualifications:
* Bachelor’s degree or equivalent professional experience
* Minimum of three years in an administrative support role
* At least two years of experience in food service or catering preferred
* Excellent organizational abilities and attention to detail
* Dependable, adaptable, and a strong collaborator
* Capable of managing competing priorities and working efficiently under pressure
* Proactive approach to problem-solving and task execution
* Proficient with Microsoft Office and familiar with QuickBooks and social media platforms
* Experience with POS systems and expense tracking tools is a plus
* Clear written and verbal communication skills, with a focus on customer service
* Social media fluency and basic design skills preferred
* Team-oriented, with the ability to work across multiple departments
Compensation/Benefits:
* $55K base salary plus paid overtime
* Medical, dental, and vision insurance (coverage begins three months after official hire date)
* 403(b) retirement savings plan
* Generous PTO
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