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Our client, an Investment Management firm located at Bryant Park is seeking to hire a Temporary Facilities Coordinator to support 3 floors within one of their New York City offices for a 3-4 month assignment with flexibility to extend. This individual will work collaboratively and effectively with all levels of management, staff, external partners / suppliers and vendors. This position will start ASAP and requires 5 days in office. Hours 8am-5pm with flexibility around these hours and availability for OT as needed.
PRIMARY RESPONSIBILITIES:
- Basic technical knowledge of HVAC, MEP, lighting control, and building management systems, including the ability to identify and troubleshoot common issues.
- Perform daily inspections of the workspaces to identify areas, items, equipment, or materials in need of repair, replacement, or upgrade.
- Coordinate daily vendor access with building management and security.
- Track and manage facilities supply ordering process.
- Collaborate with the events team to mobilize event setups on behalf of the facilities team.
- Compose detailed reports of facility incidents.
- Use the internal facility tracker/ticketing system to log and update incoming requests.
- Ability to fully manage the vendor accounts and coordinate recurring maintenances.
- Coordinate and manage repair and maintenance work assignments performed by vendors and contractors.
- Be familiar with all external vendors and service contracts to direct requests accordingly.
- Manage expectations and deliverables from facilities vendors to ensure tasks are completed within the critical performance indicator timelines set by the Facilities Manager.
- Work closely with the NYC Facilities Manager to troubleshoot and resolve facilities issues.
- Conduct regular checks on the status of all building equipment and systems and coordinate necessary repairs.
- Work closely with building staff to ensure the space is well-maintained.
- Proactively assess and attempt to resolve facility-related issues independently before engaging external vendors, whenever appropriate.
- Assists with office moves and renovation projects.
- Other facilities and office services-related duties as assigned by the Facilities Manager
- Maintain flexibility with work hours.
- Utilizes knowledge of company culture, operations, policies, and procedures in performing duties with minimal direction/supervision.
QUALIFICATION AND EXPERIENCE REQUIREMENTS:
- BA or BS preferred.
- 2-5 years of solid experience in a corporate environment in facilities or customer service role.
- Provide general understanding and show interest in facilities operations.
- Must be proficient in Microsoft Outlook, Excel, and Word.
- Must be able to work independently and as an effective team player with people of all levels.
- Analytical ability to synthesize information and summarize issues.
- Highly self-motivated with strong integrity, and a high degree of professionalism.
- Must have the willingness to take on additional responsibility.
- Ideal candidate will have a combination of strong written/verbal communication skills and a demonstrated attention to detail.
- Ability to lift at least 50 lbs.
- Ability to thrive in a fast-paced, dynamic, and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines and excellent organizational skills.
- Must be punctual, responsible, and reliable.
- Superior customer service skills and a team-oriented, collaborative, and positive attitude
Compensation:
- $35.29 – $36.47/hr
A1421017NY-Temp_1750083829