To Apply for this Job Click Here
Our client, an architecture firm located in Nomad, Manhattan, is seeking a Temp to Perm Executive/Personal Assistant to support their Founding Principal. This role requires a resilient, adaptable, and highly resourceful person capable of managing diverse tasks in a fast-paced environment with utmost confidentiality and discretion. The schedule will be 5 days/week in office from 9am to 6pm but requires a 24/7 mentality.
Responsibilities:
- Sort and prioritize a high volume of incoming emails and respond or forward messages as necessary.
- Identify critical and time-sensitive emails and bring them to the principal’s attention promptly via text or call.
- Draft and edit professional and effective email responses on behalf of the principal, maintaining her style and tone.
- Monitor and track email follow-up actions, ensuring that commitments are fulfilled, and deadlines are met.
- Outlook Calendar Management – Efficiently manage and prioritize the principal’s schedule, meetings, appointments, and travel arrangements.
- Keep track of all Board commitments and maintain the calendar.
- Keep track of all appropriate industry events and maintain the calendar.
- Have a thorough understanding of worldwide time zone differences and the ability to convert and apply them accurately when coordinating global meetings.
- Arrange and allow travel time to get to and from meetings.
- Anticipate potential issues and coordinate with the principal to implement solutions to avoid disruptions.
Additional responsibilities:
- Process, sort, and route incoming and outgoing personal mail from home and office.
- Serve as the principal point of contact for internal and external correspondences, maintaining professionalism and diplomacy in all interactions.
- Screen incoming calls, providing timely responses or forwarding as necessary.
- Draft, proofread, and edit documents, including memos, letters, and other correspondence.
- Handle confidential and sensitive information with the highest level of discretion.
- Reading the media emails received through the company website inquires.
- Conduct research and gather information on various topics as requested.
- Stay up on industry trends, news, and relevant information to provide valuable insights and support the principal.
- Track business expenditures to ensure proper billing – itemize, code, and upload.
- Track and log the principal’s timesheets on a daily basis.
- Manage and prioritize principal personal incoming tasks and requests, ensuring timely completion and follow-up.
Qualifications:
- Bachelor’s degree in business, communications, or related field preferred.
- Proven experience as a Personal Assistant or similar role supporting a principal. Preferably in the architectural or design industry.
- Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and social media platforms.
- Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.
- Excellent communication and interpersonal skills, and the ability to build relationships with diverse individuals.
- Proactive, independent, efficient, and easily motivated, willing to learn and advance skills as required.
Compensation:
- 90-100K base salary DOE
A1421286NY-Temp_1750258958