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Our client, a non-profit tied to an investment firm, is seeking to hire a Temp Reception to join their team. Client is based in Midtown, Manhattan. This role starts ideally June 23rd . The position is onsite, Monday – Friday. Standard daily hours are 9am-6pm (with a 1hr unpaid lunch break). Duration is 5+ weeks.
Responsibilities: Manages reception (daily):
- Meet and greet guests including visitor registration
- Manages busy calendars and schedules, including meeting prioritization;
- Engages via email and phone with senior leaders from other companies to request and schedule meetings;
- Supports the processing and approval of invoices and subscriptions for respective teams;
- Coordinates in-person and virtual advisory board meetings by communicating with advisory board members, preparing meeting agendas, managing room/Zoom set-up, processing honoraria and travel expenses.
- Maintains organized physical and digital files, templates, trackers, records, and contacts;
- Manage vendor contracts/contracting process for relevant projects;
- Coordinates orientation activities for new hires with oversight by department leads;
- Manages and conducts ad hoc projects as needed;
- Collaborates with and develops strong relationships with administrative staff and employees across the organization;
- Serves as a back-up for the organization’s other administrative team members as needed.
Qualifications:
- Minimum of 5+ years of experience providing reception /administrative to teams with demonstrated increases in responsibility over time. Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively.
- Bachelor’s degree required.
- Strong verbal and written communication skills with professional presentation.
- Growth mindset and openness to learn and take on new responsibilities over time.
- Experience supporting the planning, organizing, and managing of work effort for projects.
- Proven ability to handle confidential information with integrity and discretion.
- Advanced knowledge of Microsoft Office products Word, Excel, PowerPoint, and Outlook.
- Proven ability to work independently with minimal direction and supervision, with strong attention to detail and exceptional organizational and time management skills.
- Friendly and professional demeanor, positive attitude, and willingness to partner with other team members.
- Excellent time management, prioritization, and problem solving skills.
- Must be well organized with outstanding attention to detail and follow-through.
- Excellent research and proofreading skills.
- Prior non-profit experience and exposure to monitoring and evaluation tools helpful.
- Interest in learning about and supporting the mission of the Foundation desirable.
- In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in-person
Pay:
- Hourly pay rate is $30-35 DOE
A1421307NY-Temp_1750179596