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Our client is looking for a proactive and detail-oriented Facilities Coordinator to support day-to-day facilities operations across multiple portfolios. This role will be 100% remote and will need to work MST hours.
In this role, you will coordinate a small team of multi-skilled operatives, manage vendor relationships, assist with financial processes, and ensure the smooth operation of all building services. This position requires strong organizational skills, a hands-on approach, and the ability to build strong partnerships with clients, landlords, and service providers.
- Provide daily support to and coordinate a small team of multi-skilled operatives
- Serve as the main point of contact for stakeholders, landlords, managing agents, and facilities vendors
- Assist in the procurement and management of contractors and vendors, ensuring high performance and adherence to standards
- Support financial processes including purchase order management, monthly accruals, and financial tracking
- Conduct regular site inspections, safety checks, and facility audits to ensure a safe, compliant, and well-maintained environment
- Assist in implementing property risk management programs and best practices
- Maintain the facility to a high standard at all times
- Support the implementation of disaster recovery and business continuity plans
- Follow escalation and incident reporting procedures
- Support the preparation of management reports and assist with project coordination
- Monitor and ensure KPIs and SLAs are met
Required Skills & Qualifications:
- Bachelor’s degree in a related field preferred
- 2+ years of experience in facilities, property management, or related field
- Strong communication skills-both written and verbal
- Ability to work independently and collaboratively
- Comfortable in a fast-paced environment with shifting priorities
- Proficient in Microsoft Word, Excel, Outlook
- Clean driving record required
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings
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