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Our client, an investment management firm, is seeking an Executive Assistant to support Portfolio Managers and their teams. They are seeking a dynamic individual who has strong multitasking skills, is organized, and can be flexible in a fast-paced environment. This role is onsite 5 days per week in New York City, and the hours are 8:00/8:30am-5:00/6:00pm with paid overtime.
Responsibilities:
* Manage complex, high-volume calendars and coordinate internal/external meetings
* Build relationships with broker sales teams and Investor Relations to plan calls and meetings
* Arrange domestic and international travel, including flights, hotels, and ground transportation
* Process and reconcile expense reports for supported team members
* Log corporate access and broker interactions into internal databases
* Assist with personal requests from portfolio managers as needed
* Participate in weekly team meetings and support ad hoc projects
Qualifications:
- 3-5+ years of Executive Assistant experience, ideally supporting client-facing teams
- Experience supporting multiple team members
- Bachelor’s degree required
- Stable work history
- Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Strong organizational and time management skills; able to juggle competing priorities
- Mature, professional, and collaborative with excellent communication skills
- Discretion handling confidential information and a proactive, resourceful work style
Compensation/Benefits:
* Up to $120,000 base salary + bonus + paid overtime
* Paid overtime
* Medical, dental, and vision benefits (with employee contribution)
* 401K with match
* Catered breakfast and lunch daily
* Fitness reimbursement, on-site gym
* Mental health and family benefits
* Generous PTO package
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