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Our client, a real estate investment firm located in Boston, is seeking an Executive Assistant to join their team on a temp to perm basis. This onsite role has standard hours of 9AM-5PM, with required flexibility to work earlier or later as needed. It is compensating up to $44 an hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration!
Responsibilities:
- Provide executive-level administrative support including complex calendar management, high-volume travel arrangements, and preparation of detailed itineraries.
- Coordinate internal and external meetings, ensuring scheduling efficiency and prioritization aligned with business needs.
- Draft correspondence, process expense reports, handle charitable contributions, and manage client gift and entertainment requests in compliance with firm policies.
- Act as a communication hub between the executive team and broader organization to ensure smooth information flow.
- Lead planning and execution of small-scale events (e.g., closing dinners, team outings, golf events).
- Provide personal assistance to Managing Directors as needed (e.g., personal travel or errands).
- Support deal administration including database management, material distribution, coordination with legal counsel, and event logistics for closings.
- Collaborate with business operations and provide occasional backup for other Executive Assistants.
- Maintain office supplies, equipment, and common areas; coordinate food orders and assist with event catering.
- Oversee logistics for onboarding new hires in the Boston office, including desk and tech setup.
Qualifications:
- Bachelor’s degree preferred and at least 5 years of experience supporting senior executives in a corporate environment.
- Exceptional organizational skills with the ability to manage and prioritize multiple tasks seamlessly under pressure.
- Strong interpersonal skills and ability to build effective working relationships across teams and levels.
- Excellent written and verbal communication skills with a high level of discretion and professionalism.
- Proactive problem-solving mindset, capable of making sound decisions and anticipating needs.
- Highly adaptable and resourceful team player who also thrives working independently.
- Tech-savvy with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, and Apple devices.
- Experience with Concur for travel booking and expense management is a plus.
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