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Our client, a financial advisory firm, is seeking a Confidential Executive Assistant to support their Financial Institutions Group (FIG) in New York, NY. The hours are 9:00am-5:30pm with flexibility to monitor email after hours. The position is hybrid with four days in office and one day remote (Monday or Friday optional).
Responsibilities:
* Provide executive-level support to a newly formed FIG team including two Partners and three Managing Directors
* Coordinate internal and external meetings, manage complex calendars, and handle last-minute changes with ease
* Arrange domestic and international travel, prepare detailed itineraries, and process expense reports
* Demonstrate flexibility and responsiveness in a fast-paced setting with shifting priorities
* Support team operations including ad hoc tasks, project coordination, and internal communications
* Serve as the go-to resource for office needs and partner closely with other administrative staff
* Use systems such as Microsoft Office Suite and CRM platforms (DealCloud experience is a plus)
Qualifications:
* 5+ years of executive assistant experience, ideally within investment banking or financial services
* Proven ability to thrive in high-pressure, fast-paced environments
* Strong organizational and multitasking skills with a no-task-too-small mindset
Compensation/Benefits:
* Up to $120K base + paid overtime + discretionary bonus paid annually in March
* Generous PTO
* One volunteer day off per year
* Small employee contribution to health benefits
* 401K with match
* Stocked pantry
* Company-issued laptop and backpack
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