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Our client, a global investment firm, is seeking a Temporary Administrative Assistant to support a group of 7 professionals. The team is looking for a high-performing, adaptable administrative professional who can jump in quickly and contribute from day one. There is strong potential for this role to convert to permanent for the right candidate. Hours are 8:30am-5:30/6pm daily, Monday-Friday in-office. Pay rate $45-48/hour DOE.
Support Structure:
The assistant will support a total of seven professionals:
- Investment team: 2 Managing Directors, 1 Executive Director
- Non-investment team (Product Specialists): 1 VP, 2 Associates, and 1 Analyst (lighter support, primarily expenses)
Key Responsibilities:
- Calendar management and meeting coordination
- Booking domestic and occasional international travel, primarily for non-investment team members
- Handling and submitting expense reports (firm is transitioning from Workday to Concur)
- Preparing and printing pitch books and meeting materials
- General team support across varying levels of need
Ideal Candidate Profile:
- 3-5+ years of administrative experience, ideally supporting multiple professionals
- Prior exposure to financial services is strongly preferred; candidates recently out of the industry will be considered
- Highly organized, detail-oriented, and capable of juggling multiple priorities with minimal supervision
- Calm, professional demeanor and ability to stay grounded in a fast-moving, changing environment
- Resilient, adaptable, and not easily frazzled-a strong team player who can “roll with it”
A1422242NY-Temp_1750882175