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Asset Management Firm located in Downtown, Manhattan is seeking to hire a Temporary Executive Assistant/Office Coordinator to support the Managing Partner and team members. This position will start ASAP and require 5 days in office. Hours are generally 8:00am-6:00pm with availability for OT as needed.
Responsibilities:
- Schedule meetings and maintain calendars. Anticipate scheduling conflicts and prioritize meetings.
- Prepare and reconcile expense reports.
- Assist with recruitment coordination and resume organization
- Coordinate all aspects of travel arrangements for both domestic and international business travel including but not limited to booking flights, hotel and local transportation and arranging passport/visa requirements if necessary
- Manage travel profiles with all personal travel information and preferences.
- Correspond independently and professionally with team members and clients.
- Handle sensitive/confidential information requiring a high level of discretion.
- Develop effective relationships with other team members, including clients and their support staff.
- Greet visitors and guests.
- Order, set-up and clean-up weekly in office lunches
- Order supplies and groceries. Keep kitchen and supply areas tidy and stocked
- Support various in office and out of office events
- Work with building security for guests and employee access
Qualifications:
- Bachelor’s degree required
- 3+ years of related experience required in working in an administrative role within professional services
- Advanced Proficiency in Microsoft Outlook
- Ability to communicate effectively and professionally.
- Demonstrate ability and temperament to work with sensitive information.
- Excellent communicator – able to interact with people of all levels in a confident, professional manner.
- Has a strong business sense and can decipher priorities and make sound judgment calls when needed.
Compensation:
- Up to $50/hr
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