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Our client, an NYC based nonprofit organization, is seeking to hire a Temp Administrative Assistant to support the Head of the Design & Impact Team.
The position reports to the Head of Design & Impact, and will be an integral part of the team. Qualified applicants will have strong organizational skills and the ability to manage calendars, deadlines and priorities. This role is fast paced; qualified candidates will be comfortable with multitasking. This role will be hybrid. Schedule is Monday – Friday, hybrid. 9am – 5pm. Temp duration is through September – this role covers a leave.
Responsibilities:
- Manage the Head of Design & Impact’s workflow and priorities by managing her schedule and anticipating steps ahead, including calendar management, travel management and expense management.
- Prepare for internal and external meetings for the Head of Design & Impact.
- Provide support in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans and keeping track of responsibilities.
- Managing special projects assigned by the Head of Design & Impact
- Prioritize and manage multiple tasks simultaneously and follow through on issues in a timely manner.
- Schedule, prepare materials and notes, and ensure follow-up for various Design & Impact staff meetings.
- Anticipate needs from the Design & Impact team and identify opportunities to develop processes and systems to streamline workflows.
Qualifications:
- BA/BS Degree, or equivalent
- 2+ years experience as an administrative or executive assistant
- Excellent written, oral and interpersonal skills
- Excellent planning and organizational skills; strong attention to detail
- Ability to work independently, exercise professional judgment, and have discretion
- Team-oriented and flexible
- Proficient in Microsoft, Word, Excel and PowerPoint.
- Knowledge of Salesforce or other database/CRM a plus
Pay:
- $25-$29/hour
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