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Our client, a middle market investor, is seeking a Temp Executive Assistant/Receptionist to support 3-4 Partners on their team. Hours are 8:30am-6pm, Monday – Thursday, occasional Fridays in office. Temp duration is approximately 5-7 weeks.
Responsibilities:
- Assist with managing the conference room calendars.
- Assist with the setup and breakdown of meetings.
- Provide administrative support to senior members of the team (e.g., travel, calendar management, ad hoc projects, etc.).
- Answer the phones, transfer calls, and take messages, as needed.
- Assist with catering requests, as needed.
- Maintain high standards as it relates to cleanliness and order.
- Assist with the ordering of office and kitchen supplies.
- Ad hoc projects (e.g., event planning, conference logistics, calendar management, etc.).
- Prepare T&E reports for expense reimbursement, including organizing invoices/receipts.
- Assist with maintaining contact databases (i.e. Outlook contacts and firm CRM).
- Assist with the following reception responsibilities on an as needed basis:
- Serve as the face of the Company – exude confidence and cordiality to all guests with a high level of professionalism.
- Warmly greet and direct all guests, notify team members promptly upon arrival.
- Assist with the distribution of mail, alert employees about packages and lunch orders.
Qualifications:
- Professional experience in a corporate, fast-paced environment, preferably with financial services experience.
- Strong Microsoft Office skills are a must.
- Experience interacting with high-level guests with poise, grace, and an outgoing personality.
- Extremely high attention to detail in all aspects.
- Punctual, reliable, and quick-thinking with problem-solving.
Pay: 30-40/hour DOE
A1422919NY-Temp_1751479895