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High-profile Investment Management firm is seeking to hire a Temp-to-Perm Receptionist/Administrative Assistant in their NYC office. This position is for a smart, detail oriented, flexible, high-energy candidate with strong interpersonal and exceptional organizational skills, and who enjoys a fast-paced environment and working as part of a team. This role requires 5 days in office from 8am-5pm daily.
Responsibilities:
- Meet and greet guests – seat and offer drinks
- Communicate with Admin Team via IM Chat on all meeting arrivals/departures
- Manage conference rooms – coordinate all meeting requests as well as overall tidiness
- Log all guests into the building security system
- Heavy phones – main line and Operations phones
- Receive and log all deliveries from FedEx, UPS and messenger services
- Responsible for communicating all food/messenger deliveries with the Office Team
- Supporting Operations team consisting of 3 Partners and 3 Managing Directors
- Ensuring each team member is prepared for all meetings and calls, printing materials and marketing decks
- Calendar management, scheduling zooms/Teams and phone calls
- Organize domestic and international travel
- Register for conferences
- Database management
- Some personal work for the Partners may be required, including personal travel, doctor’s appointments, dinner reservations, etc.
- Ad hoc projects within Human Resources and Investor Relations as needed
Skills/Character:
- Excellent communication skills
- Proficient in MS Outlook and Microsoft Office Suite
- Organizational and Multi-tasking skills are a must
- True team player a must
- Ability to remain calm and composed during demanding periods
- Pleasant and friendly personality while professional and polished – will be the face of the firm
- Punctuality is very important
- Proactive, motivated and “can do” attitude
Requirements:
- Minimum 1-2-years’ experience in a busy administrative support role
- Hours – 8:00am-5:00pm (with flexibility to work earlier and later, as needed)
- Business casual attire
Compensation/Benefits:
- 80-85K base DOE + Bonus
- Fully paid benefits, amazing perks + lunch paid for daily
A1422983NY-Temp_1751986440