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Are you a proactive Executive Assistant who thrives in fast-paced, high-performing environments? A highly regarded, financial firm headquartered in Chicago is looking for a sharp, dependable EA to support its CFO and a small group of senior leaders. You’ll join a tight-knit team that values excellence, professionalism, and collaboration – and you’ll play an essential role in keeping key operations running smoothly. This is a fully onsite role.
WHAT YOU’LL DO
- Provide day-to-day support to the CFO and select executives – calendar management, meeting coordination, and travel planning (domestic & international).
- Act as a liaison between internal teams, investors, banking partners, and vendors.
- Own the preparation and submission of expense reports (via Concur) and ensure timely and accurate documentation.
- Coordinate with third-party administrators to manage investor contact updates and distribute tax documents via DocuSign.
- Assist in compiling invoice packets for office-related vendor expenses.
- Play a key role in supporting events like board meetings, investor gatherings, and firm-wide events.
YOU:
- 5+ years of experience supporting senior executives; private equity or financial services experience preferred but open to transferrable industries and experience.
- Excellent written and verbal communication skills with a high level of professionalism and discretion.
- Proactive, self-motivated, and capable of handling sensitive information with complete confidentiality.
- Strong time management and multitasking abilities; thrives under pressure.
This organization offers a competitive salary and benefits package, with a very strong bonus structure.
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