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Contract & Proposal Specialist
Summary:
This role supports the full lifecycle of commercial contracts and customer proposals, with a focus on compliance, risk mitigation, and process improvement. The specialist is responsible for preparing, reviewing, and managing a wide range of customer agreements and responding to RFIs, RFQs, and RFPs. A strong eye for detail, excellent communication skills, and the ability to work across departments are key to success.
Key Responsibilities:
Contract Management
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Oversee the creation, execution, and renewal of various commercial agreements (e.g., pricing agreements, service contracts, vendor and lease agreements).
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Maintain contract templates, ensure documentation is accurate and compliant, and coordinate with legal/regulatory teams as needed.
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Monitor internal contract systems for completeness and accuracy; conduct regular audits.
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Ensure proper documentation of pricing, item numbers, and contract obligations within the ERP system.
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Lead improvements to streamline contracting processes and reporting.
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Support contract price activations and maintain relevant data systems.
Proposal & RFP Development
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Lead the development and submission of customer proposals, including RFIs, RFQs, and RFPs.
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Create and maintain a content library for efficient proposal generation.
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Ensure proposal content aligns with brand messaging and company value propositions.
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Coordinate with cross-functional teams (Sales, Marketing, Service, etc.) to develop strategic responses and meet tight deadlines.
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Maintain customer reference databases and ensure the accuracy of submitted documentation.
Other Responsibilities
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Contribute to cross-functional projects and assist with team training initiatives.
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No direct supervisory duties.
Qualifications:
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Bachelor’s degree (preferred) in business, communications, law, or related field; associate degree with experience also considered.
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1-2 years of experience in contract or proposal management required.
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Knowledge of healthcare procurement or capital equipment sales is a plus.
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Skilled in Microsoft Office 365, Salesforce, Adobe Creative Cloud; experience with SAP and contract lifecycle tools is preferred.
Ideal Candidate Traits:
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Detail-oriented with strong organizational and time management skills.
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Able to synthesize complex information and write with clarity and precision.
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Strong interpersonal skills and a collaborative mindset.
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Adaptable, self-driven, and able to work under tight deadlines.
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