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Our client, a private investment firm, is seeking an Executive Assistant to support the a private equity team in NYC. The hours are 8am to 6pm. The position is hybrid, with three days in office and two days remote.
Responsibilities:
* Support a team of Managing Directors, Principals, Senior Associates, and Associates in a fast-paced environment
* Manage complex calendars across time zones, coordinate internal and external meetings, and book conference rooms, catering, and materials
* Schedule meetings with portfolio companies, board members, and C-level executives, including quarterly board meetings
* Attend meetings as needed, take notes, and enter key details into spreadsheets
* Manage and reconcile monthly expense reports
* Coordinate and book domestic and international travel, including flights, hotels, ground transportation, and seat assignments
* Provide backup coverage for fellow assistants during vacations and absences
* Plan and execute internal events, off-sites, and team gatherings
* Handle last-minute or urgent requests, occasionally outside of standard business hours
* Assist with ad hoc administrative projects as assigned
Qualifications:
* Bachelor’s degree required
* 5-7+ years of experience as an executive assistant, ideally within private equity, consulting, or financial services
* Exceptional attention to detail and strong organizational skills
* Ability to manage shifting priorities under pressure
* Strong interpersonal and communication skills with both internal and external stakeholders
* Highly professional, discreet, and capable of handling sensitive information
* Team-oriented, proactive, and adaptable to change
* Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Compensation/Benefits:
* Up to $110K base salary plus bonus and overtime
* Hybrid schedule with work-from-home flexibility
* Medical coverage fully paid by the company for employee and family
* Generous PTO and paid sick time
* Fertility benefits
* Daily lunch allowance
* Monthly transit stipend
* 401K with match
* Pension plan
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