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Healthcare organization located in Midtown Manhattan is seeking to hire a Temporary to Permanent Administrative Assistant Floater. This role will require 5 days on site. Hours are 9am-5pm with 1 hour of unpaid lunch (35 hours).
Responsibilities:
- Provide administrative support to programs and departments as directed.
- Screen and handle telephone calls in a proficient and professional manner; take clear and concise messages. Group voice mail oversight and receptionist coverage.
- Protest of Assignment work to include tracking and mailing supplies, tracking, entry and maintenance in POA database, distribution of reports to staff members.
- Maintain approved filing system, including archiving and retrieval for Protest of Assignments that have been filed. Perform file research for field representatives.
- Perform mailings: bulk mailings, contract mailings, newsletters, meeting notices, flyers, and other correspondence as directed. Process incoming mail.
- Accurately type letters, minutes, agendas, confirmation memos, reports, and other documents as directed.
- Copy, fax and scan requested materials by deadline as directed.
- Prepare meeting materials as directed. Prepare for elections, rallies, pickets, etc.
- Assemble and ship orders for materials as requested by collective bargaining units for new employee packets, contracts, workshop materials, etc. as directed.
- Create, edit and maintain spreadsheets for routine and special projects.
- File grievances and arbitrations, including Grievance Tracking System maintenance.
Qualifications:
- Degree required
- 2+ years prior administrative experience preferably out of education
- Learning management experience preferred
- Must have excellent verbal and written communications skills
- Knowledge of MS Office (Outlook, Word, Excel) required
- Attention to detail and outstanding organization skills
- Strong interpersonal skills
- Customer service mentality
- Versatility to handle varied workload and competing demands
Compensation:
- Union Scale of $45,256.00 – $58,308.00, depending upon education, location, and experience levels
- Fully paid benefits
A1424219NY-Temp_1752767420