To Apply for this Job Click Here
Our client, a global consulting firm based in Lower Manhattan, seeks to hire a Temp Receptionist to support their NY Office. Position is Monday – Friday, 8:30am-5:30pm with flexibility for occasional OT as it arises. 5 days onsite. The temp duration is open -ended starting July 2025. Need 3+ months minimum commitment.
- Manage the reception area, welcoming all employees, visitors, vendors, and candidates, greeting everyone with the utmost professionalism.
- Answer incoming calls, take messages, and direct them to the appropriate party.
- Manage correspondence (e-mail, letters, packages, etc.) by handling and distributing incoming mail; arrange for vendor pick-up of outbound mail/packages.
- Maintain appropriate front desk security and safety measures.
- Prepare conference rooms; facilitate meal service and catering needs.
- Assist with onboarding support for new hires.
- Assist Office Manager with overall office maintenance and organization, overseeing day-to-day office cleanliness.
- Conference room calendar management for external guests.
- Serve as the company contact for all incoming guests and incoming callers.
- Assist the Office Manager with event planning.
- Provide ad hoc support on special projects.
- Daily in-office presence, on-site to support office needs.
- Support project teams with administrative tasks pertaining to client-facing projects, such as calendaring, contract submittal requests, CRM management, and gifting as needed.
- Coordinate, manage, and support the preparation of internal/external meetings, videos, and conference calls, including notetaking.
- Coordinate appointments and office meetings, ensuring adequate meeting facilities and technical resources are available and ready for use.
- Interact with all levels of management within the organization (both domestic and international), adjusting communication style to fit the audience; demonstrate tact, diplomacy, discretion, and good judgment.
- Handle confidential information and communication with all levels of the organization in a professional & discreet manner.
- Provide support or backup to the Office Manager as needed with new hire onboarding activities.
- Provide administrative support to assigned Partner(s), including managing and anticipating complex calendars and schedules, and executing general administrative activities within the North America offices.
- Provide coverage for other Administrative Assistants, as needed.
- Assist with other ad hoc projects, office, or admin activities as required.
Qualifications:
- Bachelor’s degree desirable, or at least 1+ year of administrative or office operations support within a corporate environment
- Working knowledge of common office equipment (i.e., printers, video conferencing equipment)
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
- Excellent communication skills, both verbal and written
- Strong initiative and problem-solving skills
- High detail orientation, with good organization and planning skills
- Flexible, friendly, and positive attitude
- A keen sense of effective customer and client service and a problem-solving orientation
- Demonstrated teamwork and collaboration skills
- Ability to develop trust and maintain confidentiality
Pay:
- $25-$30/hour depending on experience
A1424414NY-Temp_1752764128