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Global fin-tech company located in Midtown, Manhattan is seeking to hire a Temporary Executive Assistant to key members of executive leadership, including the CEO, CHRO, and CFO. This role also will support other executives for interim coverage as needed. This role requires a highly organized, proactive, and detail-oriented individual who can anticipate needs and manage multiple priorities efficiently.
In addition to executive support, you will play an active role in the New York office site team, collaborating with Facilities, IT, and other stakeholders to enhance office culture and employee experience. This position will also be responsible for project coordination on various cross-functional initiatives. Requiring 3-4 days on-site with standard business hours, this is an awesome opportunity to work with an international team of passionate and dedicated individuals.
Responsibilities:
- Executive Administrative Support: Manage complex calendars and scheduling for the CEO, CHRO, and CFO, including internal and external meetings, appointments, and travel arrangements.
- Partner with the broader executive administrative team to seamlessly coordinate scheduling across executives, leadership, and external stakeholders.
- Coordinate and prepare materials for executive meetings, presentations, and reports.
- Process expense reports and manage invoices for executive team members.
- Act as a primary point of contact for internal and external inquiries directed to the executive team, exercising discretion and professional judgment.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects and initiatives as assigned by the executive team.
New York Office Site Team:
- Serve as an active and contributing member of the New York office site team.
- Partner with Facilities, IT, and other relevant departments to ensure a smooth and efficient office environment.
- Contribute to and, in some cases, lead office initiatives focused on fostering a positive company culture and enhancing the employee and visitor experience.
- Support the coordination of office events and activities.
Project Coordination:
- Coordinate cross-functional projects, including but not limited to local events, local partnerships, and volunteering initiatives.
- Manage project timelines, resources, and communication among stakeholders.
- Support internal initiatives from conception to completion, ensuring alignment with company goals.
- Track project progress and provide regular updates to relevant parties.
Required Qualifications:
- Coordinate cross-functional projects, including but not limited to local events, local partnerships, and volunteering initiatives.
- Manage project timelines, resources, and communication among stakeholders.
- Support internal initiatives from conception to completion, ensuring alignment with company goals.
- Track project progress and provide regular updates to relevant parties.
A1424425NY-Temp_1752763976