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Our client, a life sciences firm located in Cambridge, is seeking a Part Time Executive Assistant to join their team for 6+ months. This hybrid role consists of 30 hours a week and is compensating $40 an hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and events
- Prioritize and coordinate internal and external meeting requests, ensuring all logistics are in place
- Resolve scheduling conflicts and make adjustments as needed
- Prepare agendas, documents, and materials for meetings and conferences
- Assist with travel arrangements, including flights, hotels, and itineraries
- Ensure timely reminders and follow-ups for meetings and deadlines
- Provide general administrative support, including handling correspondence and organizing files
- Order lunches and coordinate logistics for board meetings when onsite
Qualifications:
- Previous experience supporting executives
- Strong organizational and time management skills with attention to detail
- Ability to work independently and handle sensitive information confidentially
- Proficiency with calendar management, scheduling, and Microsoft Office/Google Suite
- Strong written and verbal communication skills
- Flexibility to adapt to shifting schedules and priorities
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