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Innovative Investment Bank located in Midtown, Manhattan is seeking to hire a Temporary-to-Permanent Senior Administrative Assistant to support a variety of administrative functions, primarily to the Research team while also supporting the office at large. This position will require 5 days/week on-site from 8:30am-5pm, and will help facilitate the smooth operation of day-to-day department activities. This is a wonderful opportunity to join a “homegrown” team who truly values the contributions of every employee!
Responsibilities:
- Assist the senior level leadership by maintaining calendars, scheduling appointments and meetings, and conference calls as needed; prepare agendas and make arrangements for meetings (room reservations, catering, etc.)
- Assist the senior level leadership and department with special projects and initiatives.
- Make domestic and international travel arrangements via online system in accordance with Firm and department policy for the senior level leadership and department as appropriate.
- Process all expenses by creating reports via Corporate Accounting electronic expense system in accordance with Firm and department policy for the senior level leadership and department as appropriate.
- Attend conferences to assist with coordination of events, meetings, etc., as necessary.
- Create and maintain comprehensive reports and spreadsheets as related to commission management, account client maintenance, and as requested on an ad hoc basis by senior management or the group head for special projects.
- Greet visitors and callers and direct them to appropriate individual/group, handle/respond to inquiries, take messages, and transfer/direct to appropriate party for assistance, research questions; resolve problems.
- Set up, organize, and maintain paper and electronic filing systems for expenses, correspondence, and other material including off-site storage, as needed in a logical and easily retrievable manner.
- Handle highly confidential information involving client information, deals, etc. with utmost discretion.
- May assist the department in setting up local equipment and access for new hires, and coordinates effectors between various departments involved in the new hire process at a designated location to ensure the on-boarding process is completed properly.
- May serve as liaison between the Facilities Manager and building management for general site related issues that may include general office maintenance, emergency procedures, fire drills, repairs, office moves and vendor visits.
- Organize and coordinate client entertainment functions/events as needed.
Qualifications:
- 5+ years’ experience, preferably in financial services, in a fast-paced, high volume administrative support position.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other standard office procedures and terminology.
- Excellent communication and problem-solving skills.
- Strong organizational and time management skills.
- High level of attention to detail and accuracy.
- High level of professionalism and confidentiality.
Compensation/Benefits:
- Up to 125K base + Generous Bonus
- Great benefits
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