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Consulting firm in Midtown Manhattan seeks to hire a Temporary Senior Administrative Assistant to support high level executives and their teams. This role will start ASAP and will go for 6 months from the start date with flexibility to extend and has permanent potential. This position will require 5 days in office and flexibility to monitor email over the weekends. Hours are 8:30am – 5:30pm with availability for OT. Pay rate is up to $45/hr DOE.
Responsibilities:
- Manage complex calendaring, prepare business travel itineraries, process expense and time reports for assigned executives.
- Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
- Special projects supporting your clients which includes preparing board meeting materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
- Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
- Act as point of contact among executives, employees, clients and other external partners.
- Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems.
- Manage general follow-up and generating reminders to effectively meet deadlines and commitments.
- Planning and management of technical and logistical support services to ensure seamless execution of internal and external events.
- Create and edit correspondence, invoices, engagement letters, and PowerPoint presentations.
- Perform back-up support for other admin professionals and front desk reception.
- Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.
Qualifications:
- Degree highly preferred.
- 3+ years of experience supporting high level executives, experience with a professional services firm strongly preferred.
- High level of accuracy and attention to detail with excellent proofreading skills.
- Exceptional customer service and interpersonal skills; experience working with executives and board members preferred.
- Self-starter who can anticipate needs and demonstrate exceptional common sense, intelligence, and judgement to effectively and efficiently complete tasks and solve problems.
- Effective written and verbal communication skills in English with the ability to interact with stakeholders at all levels.
- Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Ability to work well under pressure and maintain an executive presence in a fast-paced, dynamic environment while meeting deadlines and responding to urgent situations.
- Proven organizational and time management skills with the ability to prioritize and manage multiple projects simultaneously.
- Ability to be discreet and handle extremely confidential, sensitive information.
- Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
- Flexibility to work overtime as needed. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. Must have ability to start work at 8:30 AM.
- Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners’ Code of Conduct and foster an inclusive environment with people at all levels of an organization.
- Some travel may be required for events outside the office.
- Ability to lift a minimum of 15 pounds.
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