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Our client, a global economics consulting firm, is looking for a Temporary Facilities Services Assistant to join our New York office. This position is responsible for providing administrative and facilities support including all reception related duties, office maintenance, and catering/meeting set-ups; administrative support to the Senior Administrator team, Principals and the consulting staff in the areas of document and presentation preparation, and special projects. This position reports to the Boston Senior Manager of Business Support Services (BSS).
The position on/around August 4th, 2025. Monday – Friday onsite, 8:30am-5/5:30pm. Need two month commitment with potential to extend.
Some of the day-to-day responsibilities of this role include
- Be first point of contact for visitors ensuring any security protocols are met with building and within company standard; arrange workspace; provide relevant helpful information to visitors
- Ensure daily neatness and tidiness of general office space, common areas, and conference rooms
- Ensures kitchen, printer and copier stations are consistently neat and well stocked; maintains inventory list of supplies for stock and ordering
- Assist with meeting set-ups, which can include initiating or accepting meetings via video conference and logging into Zoom, catering, assisting with preparation of materials or packets
- Answer phones in a timely and professional manner; announce calls and route callers to employee voicemail as appropriate; each morning, retrieve general voicemail messages and forward to appropriate people as necessary
- Perform copying, binding, faxing, scanning, and materials distribution as requested
- Assist with BSS initiatives as needed
Requirements
- Bachelor’s Degree required
- 3+ years of professional experience ideally in professional services environment
- Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required
- Strong ability to take initiative and ownership of projects
- Must be self-motivated, work independently, and keep in constant communication with team members and manager
- Takes pride in working within a high-quality, high-integrity organization
- Maintains strict confidentiality and exercises appropriate judgment
- Fast-paced office environment handling multiple tasks and demands
- Ability to work effectively and to interact with team members and manager
- Ability to concentrate and pay close attention to detail
- Requires physical activity including some bending and lifting up to twenty (20) pounds
- COVID Vaccine Required*
Pay
- $30-$33/hour DOE
A1425977NY-Temp_1753965334